![]() The only legal requirement is that those emails should be accessible immediately on demand and that they should not be amended.įortunately, all of the requirements for archiving emails are taken care of by specialist services, so you don’t have to go to the bother of putting specialized protection measures in place or working out how to transfer emails securely to remote storage. ![]() There is no legal obligation over the length of time that you keep emails available within your mail server and when to archive them off. You also need to decide a time period for archiving. Naturally, as you are legally obliged to protect all of the data that your company holds, you need to ensure that the remote store of emails is kept secure with access restrictions and encryption. This list doesn’t take into account industry conventional practices or other advice that might recommend longer email storage periods. However, to give an idea of how complicated things have gotten, here is a list of the current obligations in the USA.įOIA (federal, state, and local agencies) The legal requirement for email retention is different in each country. So there isn’t one single rule on how long you must retain emails. Each of these legal events creates new obligations. Legal requirements for email archivingĪs the years pass, more legislation is put in place and new data protection standards arise. With email, you also need to store those old emails in an accessible and searchable format. ![]() You need to copy over all of your data onto a remote server in order to protect against a disaster on your premises destroying your on-site data stores.
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